Background Noise Tips
Make sure all your conference call participants can hear you clearly. These tips will go a long way to ensuring your message comes across clearly.
Select a Quiet Environment for Your Conference Call
Speakerphones can be highly sensitive, transmitting everything from the sounds of overhead air ducts to whispered side conversations. Participate in a quiet setting where you can concentrate on your teleconference and the participants can hear you. If possible, avoid common distractions such as air conditioners, printers, and loud voices. Closing your office door will minimize these distractions during your conference call. Office equipment and loud talking can disrupt your conference call.
Test Your Speakerphone
If you are using a speakerphone, set it up before your conference call begins. Some speakerphones with the volume set too high create feedback. In addition, many conference room speakerphones need to be adjusted according to the room’s dynamics. Ensuring proper speakerphone setup before your meeting start time will save the group time and aggravation.
Activate Your Mute Button
Use the mute button on your phone or speakerphone if you are unable to move to a quiet location. Loud voices, noisy office equipment, and ringing office phones can divert the group’s attention. Using your mute button helps eliminate these distractions during your conference call.
Signal For Help
If you are calling from a noisy location or using a cordless phone with a lot of static, press *0 and ask a conference call support specialist to mute your line. Signal again to re-open your line if you need to participate in the discussion.
Turn Off Call Waiting During Your Conference Call
Prior to your conference call, you may be able to temporarily deactivate your call waiting to ensure an uninterrupted discussion. To cancel call waiting, press *70 and do not hang up. Wait for the dial tone and make your call. Call waiting will return once you disconnect. If *70 doesn’t work for you, contact your local phone company to find out how to temporarily disable your service.
Do Not Place Your Line On Hold
If you need to step away from the audio conference, do not place your line on hold. On-hold music or recordings will feed into the teleconference and will disrupt the group’s discussion. If you must step away, hang up and dial in again when you are able to rejoin the conference call.